Accommodation of Special Needs

When appropriate, we may be able to make alternative accessible arrangements available to candidates who have special needs.

If you want accommodation for a physical, cognitive or other special need, please complete a written request for accommodation when you apply for the exam. This includes any medication you want to bring into the exam. We must receive documentation (such as educational assessment, doctor’s letter, etc.) with your application. We consider requests for accommodation of special needs on a case-by-case basis.

Requests for accommodations must be submitted 30 business days before the written exam and 65 business days before the clinical exam with all of the required forms and documentation. We may accept applications up to 5 business days before the examination date in exceptional circumstances, such as in the event of an accident. Failure to adhere to the following documentation guidelines may result in having your request for accommodations declined.

By requesting accommodation for special needs, you agree that CAPR may disclose your name and the accommodation provided to you to physiotherapy regulators.

Instructions for applying for special needs accommodations:

Note: You must submit a new Special Needs Accommodation Request Form for any exam for which you register

Fill out the Special Needs Accommodation Request Form.

  • Fill out all sections:
    • section A – requires information about what your disability is (e.g. diagnosis of asthma)
    • section B – requires a clear and concise description of the accommodations you are requesting (e.g. bringing inhaler into the exam)
    • section C – requires information about the supporting documentation you have sent with your special needs plan (e.g. a note from your doctor confirming the diagnosis).
  • Please note that you must send supporting documentation with your request form
  • Gather any supporting documentation you need to submit
  • Send the complete Special Needs Accommodation Request Form and supporting documentation to CAPR when you submit your exam application.

 

General Principles of supporting documentation requirements:

  1. Documentation must include a report by an appropriate regulated health professional who is qualified to diagnosis your impairment.
  2. Documentation should be typed or printed on a health practitioner’s letterhead, dated, signed and be legible, including their name, title and professional credentials.
  3. Documentation should be recent enough to reflect your current impairment.
  4. Documentation should include a listing of all the tests that were used to establish the disability and to support the accommodation requests. Evaluation measures selected for the assessment battery should be reliable, valid and age appropriate.
  5. In most cases, documentation should include developmental, educational and medical histories.
  6. The diagnostic report should have a clear statement of the disability.
  7. The clinical summary should recap the key points, rule out alternative explanations and summarize how the findings support any “substantial limitation” to a major life activity.
  8. Support for the requested accommodations must be tied to specific assessment results.
  9. Support for extended testing time should be specifically addressed by the appropriate health professional.
  10. The report should include a diagnosis, description of functional limitations, a history and relevant current medical information.
  11. Recommendations for accommodations should be provided and accompanied by a rationale based on objective evidence.

 

Examples of Required Documentation:

Hearing Impaired:

  • Audiologist’s report

Vision Impairment:

  • include a specialist’s report (for most people, an optometrist or ophthalmologist report)

Learning Disability:

  • Psychoeducational assessment within 5 years
  • Test results should be clearly stated with all subtests noted.
  • A documentation update is acceptable when an original psychometric assessment is more than 5 years old. In this case, the evaluation tests selected for the update might select only those tests and scales that illustrate the nature of the candidate’s disability.
  • Must use adult tests

Physical Disabilities:

  • Report from an appropriate health care provider

Attention Deficit Hyperactivity Disorder:

  • Diagnosis as per the DSM-5
  • Report from a psychologist, psychiatrist or other qualified health professional
  • A complete psycho-educational or neuropsychological assessment may be required

Psychiatric Disorders:

  • Diagnosis as per the DSM-5
  • Health professional must be competent to evaluate and diagnose psychiatric disabilities
  • Report must be made on an evaluation made within the last 12 months

Autism Spectrum Disorder:

  • Report from a health care provider competent in assessing Autism Spectrum disorders.

Brain Injury:

  • Report from an appropriate health care provider

Dietary restrictions & allergies:

  • Report from an appropriate health care provider