Exam Registration Guide 2017 Exam Registration Guide 2017 (DOWNLOAD) Exam Dates Written Component (Qualifying Exam) Clinical Component (Physiotherapy National Exam) Monday, February 6, 2017 Saturday, June 3, 2017 Saturday, April 8, 2017 Sunday, November 19, 2017 Monday, May 8, 2017 Saturday, July 15, 2017 Saturday, September 9, 2017 Monday, December 4, 2017 Eligibility for the Clinical Component Exam Components Candidates who successfully complete the Written Component in Are eligible to take the Clinical Component for the first time in February or April 2017 June or November 2017 May, July or September 2017 November 2017 December 2017 June or November 2018 This guide contains the registration and application procedures governing the Physiotherapy Competency Examination (PCE). The Canadian Alliance of Physiotherapy Regulators (CAPR) reserves the right to change policies and procedures without prior notice. For additional PCE information, refer to the latest version of the PCE Exam Policy available at www.alliancept.org  Physiotherapy, physiotherapist, physical therapy, physical therapist, physiothérapeute, physiothérapie, PT and pht are official marks used with permission. In this document, physical therapy means the same thing as physiotherapy, and physical therapist means the same thing as physiotherapist. Application Requirements and Deadlines Applicants must submit a signed and fully completed application form for each exam component,along with payment,by the stated application deadlines to: Exam Program– Applications Canadian Alliance of Physiotherapy Regulators Suite 501, 1243 Islington Avenue, Toronto, Ontario M8X 1Y9 Important: all applications must be received in the CAPR office by the application deadline * applications received after the application deadline* WILL NOT be accepted applications for written and clinical exam components may be submitted at the same time. Whenever possible, CAPR encourages you to send both your Written and Clinical Component applications to our office at the same time. you are responsible for making sure that the application form is complete CAPR does not accept photocopied, faxed or emailed applications the “Declaration of Identity Form” (DIF) must be sent with the first application if CAPR does not already have it on file. The DIF is valid for 5 years from the date it is notarized unless your official name changes or your appearance changes drastically. you may not register for more than administration of each component at a time you must wait for your results to be released prior to re-applying for the same component you are encouraged to mail your application(s) via a trackable mailing service, for example, Registered Mail or Courier. This will allow you to track your personal package. Important Dates for the Physiotherapy Competency Examination Component Exam Date Application Deadline Written Component Monday, February 6, 2017 Friday, November 25, 2016 Saturday, April 8, 2017 Monday, January 30, 2017 Monday, May 8, 2017 Monday, February 27, 2017 Saturday, July 15, 2017 Friday, May 12, 2017 Saturday, September 9, 2017 Friday, June 30, 2017 Monday, December 4, 2017 Monday, September 25, 2017 Clinical Component Saturday, June 3, 2017 Friday, March 3, 2017 Sunday, November 19, 2017 Friday, August 4, 2017 Exam Fees Payment must be in Canadian funds for the full amount and must be submitted with the application. Payment can be by certified cheque, money order or credit card. DEBIT CREDIT CARDS, CASH AND PERSONAL CHEQUES ARE NOT ACCEPTED. All payments must be made payable to “Canadian Alliance of Physiotherapy Regulators.” 2017 Fees Component Exam Fee Written Component (Qualifying Exam) $953.00 Clinical Component (Physiotherapy National Exam) $1,725.00 Total $2,678.00 Payment by Credit Card You can pay your fees by credit card. CAPR only accepts the following major credit cards, VISA and MasterCard. Please visit www.alliancept.org for information on paying by credit card. Complete the credit card section of the application form to authorize credit card payment. Official Receipts Official receipts for fees will be mailed to candidates with their exam results. Service Fees Non-Refundable Service Fees Written Component Before Application Deadline After application deadline/before 12 business days prior to the exam Within the 12 business days of the exam Site Change (if change is possible) $100.00 Site change not possible Considered a withdrawal Date Change (if change is possible) $100.00 $150.00 Considered a withdrawal Withdrawal Fees $300.00 $500.00 $500.00 Clinical Component Before Application Deadline After application deadline/before 20 business days prior to the exam Within the 20 business days of the exam Site Change (if change is possible) $100.00 Site change not possible Considered a withdrawal Date Change (if change is possible) $100.00 $500.00 Considered a withdrawal Withdrawal Fees $300.00 $500.00 $500.00 Re-scoring $100.00 File Review $125.00 Administrative Reconsideration $300.00 Appeal $300.00 Duplicate Results $25.00 Duplicate Certificate $25.00 Duplicate Receipt $25.00 Invalid / Rejected Credit Card $75.00 Change of Exam Date and/or Exam Site Candidates wishing to change the date and/or the site of their exam must complete a Change of Exam Site/Date form and submit it with the relevant fee, based on the above chart. Candidates may fax in their date change form and service fee when paying by the credit card authorization form, or mail in the date change form with a money order. In order to provide our candidates with the most flexible transfer deadlines, forms and payments must be received in our office by the deadlines in section 3. Requests received after the above noted deadlines cannot be processed. Requests for exam site changes will be accepted only if space is available at the new site after all initial registration requests have been accommodated. Site change fees will be refunded or returned if the site change request cannot be accommodated. Payment from Outside Canada If you choose to pay by credit card (debit credit cards are not accepted) and are applying from outside of Canada, we strongly recommend that you contact your credit card company to notify them of the pending charge. Companies are becoming more rigorous about their anti-fraud measures and some will reject a transaction from a foreign company if they are not aware of it ahead of time. As many credit card companies do not communicate the reason for rejecting transactions to us, this can result in you being charged the additional $75.00 fee for rejected payments. Please note that we are not able to guarantee a specific payment processing date or a payment processing date range. If your credit card company requires that information in order to authorize the transaction, we recommend that you choose one of the other acceptable methods of payment for your application. Invalid or Rejected Credit Cards If your credit card is rejected or is not valid, we will consider your registration incomplete. We will send you an email to explain your payment options. You will not be eligible to write the exam unless we receive payment within 15 business days of the date on the notice we send to you. Exam Sites Note – CAPR may not administer exams at all sites. Written Component: Up to 4 hours in duration. Plan your attendance accordingly. Indicate on your application the site preferences from the list below Province Site Choices Alberta Calgary Edmonton Lethbridge Red Deer British Columbia Burnaby Richmond Vancouver Victoria Manitoba Brandon Winnipeg New Brunswick Fredericton Moncton Saint John Newfoundland & Labrador St. John’s Northwest Territories Yellowknife Nova Scotia Halifax Ontario Hamilton London Mississauga North Bay Ottawa Scarborough Thunder Bay Toronto Windsor Prince Edward Island Charlottetown Québec Montréal Saskatchewan Regina Saskatoon Yukon Whitehorse Clinical Component: Up to 6 hours in duration. Plan your attendance accordingly. Indicate on your application the site preferences from the list below June 2017 Sites November 2017 Sites Vancouver, BC Vancouver, BC Edmonton, AB Edmonton, AB Toronto, ON Saskatoon, SK Ottawa, ON Winnipeg, MB Hamilton, ON Toronto, ON Ottawa, ON Halifax, NS Candidates registering for the clinical component in French must choose the Ottawa site. Site Assignment Exam site choices are assigned based on the date that applications are received. Clinical component site confirmations will be posted on www.alliancept.org CAPR reserves the right to run additional sites without notice based on registration numbers. Candidates are responsible for finding their own way to the correct site. We cannot guarantee that we will assign you to one of your preferred exam sites. Candidates are strongly advised not to arrange travel and accommodation plans until their site assignment has been confirmed. CAPR is not responsible for any travel/accommodation arrangements made by candidates. Choice of Language You can take the Physiotherapy Competency Examination in English or French. You must choose one option. Written Component (Qualifying Exam) The Written Component is a computer-based exam. The computer format allows candidates to switch between English and French at any time during the exam, at any site. Where Exam Proctors speak only English, instructions to candidates will be available in French in written format at every site. Candidates are encouraged to try out the Computer Based Testing Orientation Tutorial, available on the CAPR website, to experience the language feature. Clinical Component (Physiotherapy Competency Exam) You can take the Clinical Component in either English or French (Ottawa only). The examiners and standardized clients will speak to you in the language you select on your application form. We will give you the written questions in both languages. If you want to use French for any portion of the Clinical Component, you must take the Clinical Component at the Ottawa site. No other site offers the Clinical Component in French. You must complete all clinical encounters in the language you choose on your application. For written questions, however, you can answer in either language at the Ottawa site only. Change of Language If you want to change the language in which you take the clinical component of the exam, you must notify CAPR in writing at least 60 calendar days before the exam date. Special Needs Requests Please refer to the PCE Exam Policies for information related to Special Needs accommodations. These requests must be submitted with the exam application and Special Needs Accommodation Request Form. Registration Procedures Confirmation of Registration Written Component – You will receive confirmation of registration via email from CAPR. The email will also include your Personal Identification Number (PIN). CAPR computer-based test partner, Yardstick Inc., will send a Booking Confirmation email seven weeks before a Written Exam. The Booking Confirmation email has information about your site assignment, venue, address, and exam time, and information on what you can and cannot bring to the exam hall. You will not receive a registration package by mail. If you have not received your Booking Confirmation email for a computer-based written exam, please contact firstname.lastname@example.org. An entry certificate will be sent directly to your assigned site by CAPR. The exam site will use this to confirm your identity on exam day. Please bring valid government-issued photo ID as per the instructions in your Booking Confirmation email. For example – driver’s licence, passport and permanent resident card are acceptable forms of identification. Clinical Component – You will receive confirmation of registration via email from CAPR. The email will also include your Personal Identification Number (PIN). Site assignments will be posted on the website. You must keep your PIN secure and confidential. You will need your PIN to view your clinical component site assignments and exams results online. Effective as of the November 20, 2016 clinical exam, you will receive a Booking Confirmation Email for the Clinical Component 4 weeks prior to the exam in lieu of a registration package by mail. In addition, you will receive a reminder email 10 business days and 3 days before the exam. The Booking Confirmation Email will contain information regarding your site assignment (venue and address), the exam start time, and information on what you can and cannot bring to the exam site. CAPR will send your entry certificate directly to your assigned exam site. You must bring one of the three mentioned valid government-issued photo ID on exam day – driver’s license, passport, and permanent resident card are acceptable forms of identification. Please note, without one of these forms of ID, you will not be permitted to take the exam and will forfeit your exam fee. The exam site will use the entry certificate sent by CAPR and the government-issued photo ID presented by you to confirm your identity on exam day. If you have not received your Booking Confirmation Email 2 weeks before the clinical exam, please contact the exam program (email@example.com) and use the subject line “Booking Confirmation Email Not Received”. Exam Day Procedure Written Component – On exam day, report to the registration desk by the designated reporting time, present your valid government-issued photo ID (driver’s licence, passport or permanent resident card). The proctor will match your valid government-issued photo ID to the candidate entry certificate that is sent by CAPR to the exam site. After verification, the proctor will hand you your entry certificate and you can sign in. You will take your entry certificate to the exam hall. IMPORTANT: Candidates arriving without valid government-issued ID (listed above) will not be granted access to the exam and, as such, will forfeit their exam fee. Any candidate who arrives 15 minutes late for the Written Component of the PCE has to sign a Candidate Waiver form that states they were offered an opportunity to withdraw from the exam due to late arrival. The candidate takes full responsibility for their choice to continue with the examination. If a candidate signs the Candidate Waiver Form, the time the candidate started the exam will be marked by the proctor at the exam site. The candidate will not be given the full 4 hours for the exam. For example – If the exam is from 9 a.m. to 1 p.m. at an exam site and a candidate arrives at 9.15 a.m. and chooses to sign the Candidate Waiver Form, then the candidate’s exam will still conclude at 1 p.m. The Candidate Waiver Form indicates that the candidate understands that CAPR and its computer-based partner, Yardstick Inc., take no responsibility for unforeseen circumstances that may arise as a result of this decision. IMPORTANT: Candidates arriving more than 15 minutes late will not be permitted to take the exam, as this disrupts candidates already in session. Candidates arriving more than 15 minutes late for a written exam will also forfeit their exam fee. Clinical Component – On exam day, report to the registration desk by the designated reporting time, present your Entry Certificate and sign in. Refer to PCE Exam Policy for exam security and rules of conduct. Change of Information If you change your name or contact information (address, telephone number or email), send us notification in writing as soon as possible. For name changes, please provide copies of supporting official documentation. If you change your appearance or your name, you must send a new Declaration of Identity form. Please make all requests for change of personal information by email to firstname.lastname@example.org. Verification Request Form (VRF) Some provincial and territorial regulators will give you a temporary, restricted or supervised licence to practise physiotherapy if you send them verification that you have registered for the exam. If you want us to verify to a regulator that you have registered for the exam, please complete the Verification Request Form. You can download the Verification Request Form from our website: www.alliancept.org We can send verification as soon as payment has been processed. Withdrawals To withdraw from the exam, please notify us in writing. We do not accept a verbal withdrawal. PLEASE NOTE: Administrative Fees will be deducted from your exam payment. There is a $300.00 administrative fee for withdrawals prior to the application deadline of the exam. There is a $500.00 administrative fee for withdrawals after the application deadline of the exam. Illness or Other Extraordinary Circumstances before Examination Day In order for candidates to optimize exam performance, candidates are strongly encouraged not to attempt an examination and to make an appropriate withdrawal if, prior to the examination, they are ill or have extraordinary circumstances, including bereavement, that may affect their performance in the examination. The above noted withdrawal fee shall be applied. Absence Due to Illness or Other Extraordinary Circumstances on Examination Day If you do not attend the exam on exam day without arranging a withdrawal in advance, this is considered a “no show” and you will forfeit your entire exam fee. However, considerations for partial refunds shall be made for severe illness or extraordinary circumstances. If you are unable to attend an examination sitting due to a matter that arises suddenly on the day of the examination, you must immediately notify CAPR by email to email@example.com. In addition, to be considered for a partial refund, CAPR must receive supporting documentation in writing within 7 calendar days after the date of the exam. If you meet these deadlines, we will review your situation and consider treating your case as a withdrawal. This will be considered on a case-by-case basis. If absent from the examination due to illness, you must provide an original CAPR Candidate Medical Certificate, verifying that you were examined at the time of the illness. The date of the certificate must be appropriate for or match the examination date (i.e., certificates dated more than two days after the November Clinical Exam or three days after the June Clinical Exam will not be accepted). If absent from the examination due to bereavement, you must provide a copy of the death certificate, verifying that the bereavement was at the same time as the examination. Unsuccessful Result in the Written Component (Qualifying Exam) If you pre-register for the Clinical Component (Physiotherapy Competency Exam) but do not successfully complete the Written Component (Qualifying Exam), you can request to receive a full refund of the Clinical Component exam fee. Alternatively, you may have the option to transfer the Clinical Component exam fee. A memo outlining your Clinical Component exam fee options will be included within your Written Component results package. Please keep this handbook until you receive your exam results.