Exam Registration Guide

Exam Registration Guide 2017/2018 (DOWNLOAD)

This guide contains the registration and application procedures governing the Physiotherapy[1] Competency Examination (PCE). The Canadian Alliance of Physiotherapy Regulators (CAPR) reserves the right to change policies and procedures without prior notice.

For additional PCE information, refer to the latest version of the PCE Exam Policy available at www.alliancept.org

1. Exam Dates

2017 Exam Dates
Written Component
(Qualifying Exam)
Clinical Component
(Physiotherapy National Exam)
Monday, December 4, 2017 Sunday, November 19, 2017
2018 Exam Dates
Written Component
(Qualifying Exam)
Clinical Component
(Physiotherapy National Exam)
Saturday, March 17, 2018

Monday, May 7, 2018

Saturday, July 14, 2018

Saturday, September 15, 2018

Monday, November 26, 2018

Saturday, June 2, 2018

Sunday, November 18, 2018

 Eligibility for the Clinical Component

Exam Components
Candidates who successfully complete
the Written Component in:
Are eligible to take the Clinical Component for the first time in:
December 2017 or March 2018 June or November 2018
May, July, or September 2018 November 2018
November 2018 June or November 2019

Application Requirements and Deadlines

Applicants must submit a signed and fully completed application form for each exam component, along with payment, by the stated application deadlines to:

Exam Program – Applications

Canadian Alliance of Physiotherapy Regulators

Suite 501, 1243 Islington Avenue, Toronto, Ontario M8X 1Y9

Important

    • All applications must be received in the CAPR office by the application deadline. *
    • Applications received after the application deadline* WILL NOT be accepted.
    • Applications for written and clinical exam components may be submitted at the same time.  Whenever possible, CAPR encourages you to send both your Written and Clinical Component applications to our office at the same time.
    • You are responsible for making sure that the application form is complete.
    • CAPR does not accept photocopied, faxed or emailed applications.
    • The “Declaration of Identity Form” (DIF) must be sent with the first application if CAPR does not already have it on file. The DIF is valid for 5 years from the date it is notarized unless your official name changes or your appearance changes drastically.
    • You may not register for more than one administration of each component at a time.
    • You must wait for your results to be released prior to re-applying for the same component.
    • You are encouraged to mail your application(s) via a trackable mailing service, for example, Registered Mail or Courier. This will allow you to track your personal package.
Important Dates for the Physiotherapy Competency Examination
Component Exam Date Application Deadline*
2017
Written Component Monday, December 4, 2017 Monday, September 25, 2017
Clinical Component Sunday, November 19, 2017 Friday, August 4, 2017
2018
Written Component Saturday, March 17, 2018 Monday, January 15, 2018
Monday, May 7, 2018 Monday, March 5, 2018
Saturday, July 14, 2018 Monday, May 14, 2018
Saturday, September 15, 2018 Monday, July 16, 2018
Monday, November 26, 2018 Monday, September 24, 2018
Clinical Component Saturday, June 2, 2018 Friday, March 2, 2018
Sunday, November 18, 2018 Friday, August 17, 2018

2. Exam Dates

Payment must be in Canadian funds for the full amount and must be submitted with the application.  Payment can be by certified cheque, money order or credit card.

DEBIT CREDIT CARDS, CASH, AND PERSONAL CHEQUES ARE NOT ACCEPTED.

All payments must be made payable to “Canadian Alliance of Physiotherapy Regulators.”

Fees

Component 2017 Exam Fee 2018 Exam Fee
Written Component
(Qualifying Exam)
   $953.00 $972.00
Clinical Component
(Physiotherapy National Exam)
$1,725.00 $1,760.00
Total $2,678.00 $2,732.00

Payment by Credit Card: 

You can pay your fees by credit card. CAPR accepts the following major credit cards only – VISA and MasterCard. Please visit www.alliancept.org for information on paying by credit card. Complete the credit card section of the application form to authorize credit card payment.

Official Receipts

Official receipts for fees will be mailed to candidates with their exam results.

3. Service Fees

Non-Refundable Service Fees
Written Component Before Application Deadline After application deadline/before 12 business days prior to the exam you are currently registered in Within the 12 business days of the exam you are registered in
Site Change
(if change is possible)
$100 $100 (if possible) Not Possible
Date Change
(if change is possible)
$100 $150 Considered a withdrawal
Withdrawal Fees $300 $500 $500
Clinical Component Before Application Deadline After application deadline/before 20 business days prior to the exam you are currently registered in Within the 20 business days of the exam you are registered in
Site Change
(if change is possible)
$100 Site change not possible Considered a withdrawal
Date Change
(if change is possible)
$100 $500 Considered a withdrawal
Withdrawal Fees $300 $500 $500
Re-scoring $100.00
File Review $125.00
Administrative Reconsideration $300.00
Appeal $300.00
Duplicate Results $25.00
Duplicate Certificate $25.00
Duplicate Receipt $25.00
Invalid / Rejected Credit Card $75.00

 4. Change of Exam Date and/or Exam Site

Candidates wishing to change their exam date and/or their assigned site must complete a Change of Exam Site/Date form and submit it with the relevant fee, based on the above chart. Candidates may mail or fax their date change form and service fee when paying by the credit card authorization form. Candidates must mail their date change form and service fee when paying by money order. In order to provide our candidates with the most flexible transfer deadlines, forms and payments must be received in our office by the deadlines in section 3 (‘Service Fees’). Requests received after the above noted deadlines cannot be processed.

Requests for site changes will be accepted only if space is available at the new site after all initial registration requests have been accommodated. Site change fees will be refunded or returned if the site change request cannot be accommodated.

Instructions on how to transfer your 2017 exam date to a 2018 exam date:

Please submit the following original forms to the CAPR office

  • Change of Exam Site/Date form
  • Applicable 2018 application form (do not complete the payment section)
  • Transfer fee (refer to service fee chart at the time of transfer)
  • Outstanding balance of exam fees due to the fee increase

You may combine both service fees into one payment using the credit card authorization form.

5. Payment from Outside Canada

If you choose to pay by credit card (debit credit cards are not accepted) and are applying from outside of Canada, we strongly recommend that you contact your credit card company to notify them of the pending charge. Companies are becoming more rigorous about their anti-fraud measures and some will reject a transaction from a foreign company if they are not aware of it ahead of time. As many credit card companies do not communicate the reason for rejecting transactions to us, this will result in you being charged an additional $75.00 fee for rejected payments.

Please note that we are not able to guarantee a specific payment processing date or a payment processing date range. If your credit card company requires that information in order to authorize the transaction, we recommend that you choose one of the other acceptable methods of payment for your application.

6. Invalid or Rejected Credit Cards

If your credit card is invalid or rejected, we will consider your registration incomplete. We will send you an email to explain your payment options. You will not be eligible to write the exam unless we receive payment by the date outlined on the notice we send to you.

7. Exam Sites

Note – CAPR may not administer exams at all sites.

Written Component: Indicate on your application your site preferences from the list below.

Province Site Choices
Alberta Calgary

Edmonton

Lethbridge

Red Deer

British Columbia Burnaby

Richmond

Vancouver

Victoria

Manitoba Brandon

Winnipeg

New Brunswick Fredericton

Moncton

Saint John

Newfoundland & Labrador St. John’s
Northwest Territories Yellowknife
Nova Scotia Halifax
Ontario Hamilton

London

Mississauga

North Bay

Ottawa

Scarborough

Thunder Bay

Toronto

Windsor

Prince Edward Island Charlottetown
Québec Montréal
Saskatchewan Regina

Saskatoon

Yukon Whitehorse

 

Clinical Component: Indicate on your application your site preferences from the list below.

June 2017/2018 Sites November 2017/2018 Sites
Vancouver, BC Vancouver, BC
Edmonton, AB Edmonton, AB
Toronto, ON Saskatoon, SK
Ottawa, ON Winnipeg, MB
Hamilton, ON
Toronto, ON
Ottawa, ON
Halifax, NS

Candidates registering for the clinical component in French must choose the Ottawa site.

8. Site Assignment

Exam sites are assigned based on the date that applications are received.  Clinical component site confirmations will be posted on www.alliancept.org

CAPR reserves the right to run additional sites without notice based on registration numbers.

Candidates are responsible for finding their own way to the correct site. We cannot guarantee that we will assign you to one of your preferred exam sites.

Candidates are strongly advised not to arrange travel and accommodation plans until their site assignment has been confirmed. CAPR is not responsible for any travel/ accommodation arrangements made by candidates.

9. Choice of Language 

You can take the Physiotherapy Competency Examination in English or French. You must choose one option.

Written Component (Qualifying Exam)

The Written Component is a computer-based exam. This format allows candidates to switch between English and French at any time during the exam, at any site.  Some Exam Proctors will speak English only, but instructions to candidates will be available in writing in French at every site. Candidates are encouraged to try out the Computer-Based Testing Orientation Tutorial, available on the CAPR website, to experience the language feature.

Clinical Component (Physiotherapy National Exam)

You can take the Clinical Component in either English or French. The examiners and standardized clients will speak to you in the language you select on your application form. We will give you the written questions in both languages.

If you want to use French for any portion of the Clinical Component, you must take the Clinical Component at the Ottawa site. No other site offers the Clinical Component in French.

You must complete all clinical encounters in the language you choose on your application. For written questions, however, you can answer in either language at the Ottawa site only.

Change of Language

If you want to change the language in which you take the clinical component of the exam, you must notify CAPR in writing at least 60 calendar days before the exam date.

10. Special Needs Requests

Please refer to the PCE Exam Policies for information related to Special Needs accommodations. These requests must be submitted with the exam application and Special Needs Accommodation Request Form (available on the CAPR website).

11. Registration Procedures

Confirmation of Registration

Written Component – You will receive confirmation of registration via email from CAPR. This email will also include your Personal Identification Number (PIN).

CAPR’s computer-based test partner, Yardstick Inc., will send a Booking Confirmation email approximately seven weeks before a Written Exam. The Booking Confirmation email outlines your site assignment (venue and address) and exam time, as well as information on what you can and cannot bring to the exam hall. You will not receive a registration package by mail. If you have not received your Booking Confirmation email two weeks before the exam, please contact trainingsupport@getyardstick.com

An entry certificate will be sent directly to your assigned site by CAPR. The exam site will use this to confirm your identity on exam day. You must bring valid government-issued photo ID as per the instructions in your Booking Confirmation email. A driver’s licence, passport, or permanent resident card are the only acceptable forms of identification.

 Clinical Component – You will receive confirmation of registration via email from CAPR. This email will also include your Personal Identification Number (PIN). Site assignments will be posted on the CAPR website.

Approximately seven weeks before the exam, CAPR will email you a booking confirmation which includes registration information and your confirmed site assignment. If you have not received the booking confirmation two weeks before the exam, please contact csc_exams@alliancept.org.

You must keep your PIN secure and confidential. You will need your PIN to view your clinical component site assignments and exam results online.

12. Exam Day Procedure

Written Component –Up to 4 hours in duration. Plan your attendance accordingly.

On exam day, report to the registration desk by the designated reporting time.

You must bring the following identification; without it, you will not be granted access to the exam.

  • A printed copy of your booking confirmation email.
  • One of the following three valid government-issued photo ID with signature – driver’s licence, passport, or permanent resident card.

The proctor will match your ID to the candidate entry certificate that is sent to the exam site by CAPR. After verification, the proctor will hand you your entry certificate and you can sign in. You will take your entry certificate to the exam hall.

IMPORTANT: Candidates arriving without valid government-issued ID (listed above) will not be granted access to the exam and, as such, will forfeit their exam fee.

IMPORTANT: Candidates arriving within 15 minutes of the start time of the Written Component of the PCE will be admitted, but will have to sign a Candidate Waiver form acknowledging that they are late and consenting to challenging the exam without the full 4 hours exam time. The second option available to candidates arriving within this time frame is to withdraw from the exam. Candidates take full responsibility for their choice – CAPR and Yardstick take no responsibility for unforeseen circumstances that may arise as a result of this decision.

IMPORTANT: Candidates arriving more than 15 minutes late will not be granted access to the exam, as this disrupts candidates already in session. Candidates arriving more than 15 minutes late for a written exam will also forfeit their exam fee.

 Clinical Component Up to 6 hours in duration.  Plan your attendance accordingly.

On exam day, report to the registration desk by the designated reporting time.

You must bring the following identification; without it, you will not be granted access to your exam.

  • A printed copy of your booking confirmation email.
  • One of the following three valid government-issued photo ID with signature – driver’s licence, passport, or permanent resident card.

You must also bring the following required items:

  • Lab coat without a logo
  • Stethoscope

Do not bring the following non-permissible items:

  • Food or drink
  • Electronic devices – iPad, Kobo, cell phone
  • Digital or analog watch
  • Books and study materials

13. Change of Information

If you change your name or contact information (address, telephone number or email), send us notification in writing as soon as possible. For name changes, please provide copies of supporting official documentation. If you change your name or your appearance, you must send a new Declaration of Identity form.

Please complete and email the change of information form to csc_exams@alliancept.org.

14. Verification Request Form (VRF)

Some provincial and territorial regulators will give you a temporary, restricted or supervised licence to practise physiotherapy if you send them verification that you have registered for the exam. If you want us to verify to a regulator that you have registered for the exam, please complete the Verification Request Form. You can download the Verification Request Form from our website: www.alliancept.org

We can send verification as soon as your application payment has been processed.

15. Withdrawals

To withdraw from the exam, please notify us in writing. We do not accept a verbal withdrawal.

 PLEASE NOTE: Administrative Fees will be deducted from your exam payment.

  • There is a $300.00 administrative fee for withdrawals prior to the application deadline of the exam.
  • There is a $500.00 administrative fee for withdrawals after the application deadline of the exam.

16. Illness or Other Extraordinary Circumstances before Examination Day

In order for candidates to optimize exam performance, candidates are strongly encouraged not to attempt an examination and to make an appropriate withdrawal if, prior to the examination, they are ill or have extraordinary circumstances, including bereavement, that may affect their performance in the examination. The above noted withdrawal fee shall be applied.

Absence Due to Illness or Other Extraordinary Circumstances on Examination Day

If you do not attend the exam on exam day without arranging a withdrawal in advance, this is considered a “no show” and you will forfeit your entire exam fee.  However, considerations for partial refunds will be made for severe illness or extraordinary circumstances.

If you are unable to attend an examination sitting due to a matter that arises suddenly on the day of the exam, you must immediately notify CAPR by email to csc_exams@alliancept.org.

In addition, to be considered for a partial refund, CAPR must receive your supporting documentation in writing within 7 calendar days after the date of the exam. If you meet these deadlines, we will review your situation and consider treating your case as a withdrawal. Decisions will be made on a case-by-case basis.

If absent from the examination due to illness, you must provide an original CAPR Candidate Medical Certificate (available on the CAPR website), verifying that you were examined at the time of the illness. The date of the certificate must be appropriate for, or match, the examination date (i.e., certificates dated more than two days after the November Clinical Exam or three days after the June Clinical Exam will not be accepted).

If absent from the examination due to bereavement, you must provide a copy of the death certificate, verifying that the bereavement was at the same time as the examination.

17. Unsuccessful Result in the Written Component (Qualifying Exam)

If you pre-register for the Clinical Component (Physiotherapy National Exam) but do not successfully complete the Written Component (Qualifying Exam), you can request to receive a full refund of the Clinical Component exam fee.

Alternatively, you may have the option to transfer the Clinical Component exam fee.  A memo outlining your Clinical Component exam fee options will be included within your Written Component results package.

[1] Physiotherapy, physiotherapist, physical therapy, physical therapist, physiothérapeute, physiothérapie, PT and pht are official marks used with permission. In this document, physical therapy means the same thing as physiotherapy, and physical therapist means the same thing as physiotherapist.