Exam Registration Guide 2016 Exam Dates Written Component (Qualifying Exam) Clinical Component (Physiotherapy National Exam) Monday, February 1, 2016 Saturday, June 4, 2016 Saturday, April 9, 2016 Sunday, November 20, 2016 Monday, May 9, 2016 Saturday, July 16, 2016 Saturday, September 17, 2016 Monday, December 5, 2016 Eligibility for the Clinical Component Exam Components Candidates who successfully complete the Written Component in Are eligible to take the Clinical Component for the first time in February or April 2016 June or November 2016 May, July or September 2016 November 2016 December 2016 June or November 2017 Note: You must complete both the Written Component and the Clinical Component within 5 years. This guide contains the registration and application procedures governing the Physiotherapy Competency Examination (PCE). The Canadian Alliance of Physiotherapy Regulators (CAPR) reserves the right to change policies and procedures without prior notice. For additional PCE information, refer to the latest version of the PCE Exam Policy available at www.alliancept.org.  Physiotherapy, physiotherapist, physical therapy, physical therapist, physiothérapeute, physiothérapie, PT and pht are official marks used with permission. In this document, physical therapy means the same thing as physiotherapy and physical therapist means the same thing as physiotherapist. Application Requirements and Deadlines Applicants must submit a signed and fully completed application form for each exam component along with payment by the stated application deadlines to: Exam Program – Applications Canadian Alliance of Physiotherapy Regulators Suite 501, 1243 Islington Avenue, Toronto, Ontario M8X 1Y9. Important: applications for written and clinical exam components may be submitted at the same time. Whenever possible, CAPR encourages you to send both your Written and Clinical Component applications to our office at the same time. you are responsible for ensuring the application form is complete CAPR does not accept photocopied, faxed or emailed applications the “Declaration of Identity” must be sent with the first application if CAPR does not already have it on file. Important Dates for the Physiotherapy Competency Examination Component Exam Date Application Deadline Written Component Monday, February 1, 2016 Monday, November 30, 2015 Saturday, April 9, 2016 Monday, February 8, 2016 Monday, May 9, 2016 Monday, February 29, 2016 Saturday, July 16, 2016 Monday, May 9, 2016 Saturday, September 17, 2016 Monday, July 18, 2016 Monday, December 5, 2016 Monday, September 26, 2016 Clinical Component Saturday, June 4, 2016 Monday, February 29, 2016 Sunday, November 20, 2016 Monday, August 15, 2016 Note: all applications must be postdated by the application deadline* applications postdated after the application deadline* WILL NOT be accepted. Exam Fees Payment must be in Canadian funds for the full amount and must be submitted with the application. Payment can be by certified cheque, money order or credit card. DEBIT CREDIT CARDS, CASH AND PERSONAL CHEQUES ARE NOT ACCEPTED. All payments must be made payable to “Canadian Alliance of Physiotherapy Regulators.” 2016 Fees Component Exam Fee Written Component (Qualifying Exam) $885.00 Clinical Component (Physiotherapy National Exam) $1,555.00 Total $2,440.00 Payment by Credit Card: You can pay your fees by credit card. Please visit www.alliancept.org, for information on paying by credit card. Complete the credit card section of the application form to authorize credit card payment. Service Fees Non-Refundable Service Fees Written Component Before Application Deadline After application deadline/before 12 business days prior to the exam Within the 12 business days of the exam Site Change (if change is possible) $100.00 Site change not possible Considered a withdrawal Date Change (if change is possible) $100.00 $150.00 Considered a withdrawal Withdrawal Fees $300.00 $500.00 $500.00 Clinical Component Before Application Deadline After application deadline/before 20 business days prior to the exam Within the 20 business days of the exam Site Change (if change is possible) $100.00 Site change not possible Considered a withdrawal Date Change (if change is possible) $100.00 $500.00 Considered a withdrawal Withdrawal Fees $300.00 $500.00 $500.00 Re-scoring $100.00 File Review $125.00 Administrative Reconsideration $300.00 Appeal $300.00 Duplicate Results $25.00 Duplicate Certificate $25.00 Duplicate Receipt $25.00 Invalid / Rejected Credit Card $75.00 Change of Exam Date and/or Exam Site Candidates wishing to change the date of their exam and/or their assigned site must complete a Change of Exam Site/Date form and submit it with the relevant fee based on the above chart. Candidates may fax in their date change form and service fee when paying by the credit card authorization form or mail in the date change form with a money order. In order to provide our candidates with most flexible transfer deadlines, forms and payments must be received in our office by the above noted deadlines. Requests received after the above noted deadlines cannot be processed. Requests for exam site changes will be accepted only if space is available at the new site after all initial registration requests have been accommodated. Site change fees will be refunded or returned if the site change request cannot be accommodated. Payment from Outside Canada If you choose to pay by credit card and are applying from outside of Canada, we strongly recommend that you contact your credit card company to notify them of the pending charge. Companies are becoming more rigorous about their anti-fraud measures and may reject a transaction from a foreign company if they are not aware of it ahead of time. As many credit card companies do not communicate the reason for rejecting transactions to us, this can result in you being charged the additional $75.00 fee for rejected payments. Please note that we cannot guarantee a specific payment processing date or date range. If your credit card company requires that information to authorize the transaction, we recommend that you choose one of the other acceptable methods of payment for your application. Invalid or Rejected Credit Cards If your credit card is rejected or is not valid, we will consider your registration incomplete. We will send you an email to explain your payment options. You will not be eligible to write the exam unless we receive payment within 15 business days of the date on the notice we send to you. IMPORTANT: Official Receipts Official receipts for fees will be mailed to candidates with their exam results. Exam Sites Note – CAPR may not administer exams at all sites. Written Component: Up to 4 hours in duration. Plan your attendance accordingly. Indicate your site preferences from the list below Province Site Choices Alberta Calgary Edmonton Lethbridge Red Deer British Columbia Burnaby Richmond Surrey Vancouver Victoria Manitoba Brandon Winnipeg New Brunswick Fredericton Moncton Saint John Newfoundland & Labrador St. John’s Northwest Territories Yellowknife Nova Scotia Halifax Ontario Hamilton London Mississauga North Bay Ottawa Scarborough Thunder Bay Toronto Windsor Prince Edward Island Charlottetown Québec Montréal Saskatchewan Regina Saskatoon Yukon Whitehorse Clinical Component: Up to 6 hours in duration. Plan your attendance accordingly. Indicate your site preferences from the list below Vancouver, BC Saskatoon, SK (Nov exam only) Toronto, ON Ottawa, ON Edmonton, AB Winnipeg, MB (Nov exam only) Hamilton, ON (Nov exam only) Halifax, NS (Nov exam only) Candidates registering for the clinical component in French must choose the Ottawa site. Site Assignment Exam sites are assigned based on the date that applications are received. Clinical component site confirmations will be posted on www.alliancept.org. Candidates are responsible for finding their own way to the correct site. We cannot guarantee that we will assign you to one of your preferred exam sites. Candidates are strongly advised not to arrange travel and accommodation plans until site assignment has been confirmed. CAPR is not responsible for any travel/accommodation arrangements made by candidates. Choice of Language You can take the Physiotherapy Competency Examination in English or French. You must choose one option. Written Component (Qualifying Exam) The Written Component transitioned to a computer-based test format in July 2015. This format allows you to switch between English and French at any time during the exam, regardless of which exam site you choose. You are encouraged to try out the Computer-Based Testing Orientation Tutorial, available on the CAPR website, to experience the language feature. Clinical Component (Physiotherapy National Exam) You can take the Clinical Component in either English or French (Ottawa only). The examiners and standardized clients will speak to you in the language you select on your application form. We will give you written questions in both languages. If you want to use French for any portion of the Clinical Component, you must take the Clinical Component at the Ottawa site. No other site offers the Clinical Component in French. You must complete all clinical encounters in the language you choose on your application. For written questions, however, you can answer in either language. Change of Language If you want to change the language in which you take either component of the exam, you must notify CAPR in writing at least 60 calendar days before the exam date. Special Needs Requests: Please refer to the PCE Exam Policies for information related to requests for Special Needs accommodations. These requests should be submitted with the exam application, and the Special Needs Accommodation Request Form, must be completed. Registration Procedures Confirmation of Registration Written Component – You will receive confirmation of registration via email from the Alliance. The email will also include your Personal Identification Number (PIN). The Alliance computer-based test partners, Yardstick Inc, will send a Booking Confirmation email seven weeks before a Written Exam. The Booking confirmation email has information about your site assignment, venue, address, exam time and information on what you can and cannot bring to the exam hall. You will not receive a registration package by mail. If you have not received your emailed site assignment for a computer-based written exam, please contact firstname.lastname@example.org An entry certificate will be sent directly to your assigned site from The Alliance. The exam site will use this to confirm your identity on exam day. Please bring valid government issued photo ID as per instructions in your Booking Confirmation email. For example – driver’s license, passport, permanent resident card are acceptable forms of identification. Clinical Component – You will receive confirmation of registration via email from the Alliance. The email will also include your Personal Identification Number (PIN). Site assignments will be posted on the web site. You must keep your PIN secure and confidential. You will need your PIN to view your clinical component site assignments and exams results online. Effective as of the November 20, 2016 clinical exam, you will receive a Booking Confirmation Email for the Clinical Component 4 weeks prior to the exam in lieu of a registration package by mail. In addition, you will receive a reminder email 10 business days and 3 days before the exam. The Booking Confirmation Email will contain information regarding your site assignment (venue and address), the exam start time, and information on what you can and cannot bring to the exam site. The Alliance will send your entry certificate directly to your assigned exam site. You must bring one of the three mentioned valid government-issued photo ID on exam day – driver’s license, passport, and permanent resident card are acceptable forms of identification. Please note, without one of these forms of ID, you will not be permitted to take the exam and will forfeit your exam fee. The exam site will use the entry certificate sent by the Alliance and the government-issued photo ID presented by you to confirm your identity on exam day. If you have not received your Booking Confirmation Email 2 weeks before the clinical exam, please contact the exam program (email@example.com) and use the subject line “Booking Confirmation Email Not Received”. Exam Day Procedure Written Component – On exam day, report to the registration desk by the designated reporting time and present your valid government issued photo ID (driver’s license, passport or permanent residence card). The proctor will match your valid government-issued photo ID to the candidate entry certificate that is sent by the Alliance to the exam site. After verification, the proctor will hand you your entry certificate and you can sign in. You will take your entry certificate to the exam hall. Any candidate who arrives within 15 minutes of the exam start time has to sign a Candidate Waiver form that states they were offered an opportunity to withdraw from the exam due to late arrival. The candidate takes full responsibility for their choice to continue with the examination. If a candidate signs the Candidate Waiver Form, the time the candidate started the exam will be marked by the proctor at the exam site. The candidate will not be given the full 4-hours for the exam. For example – If the exam is from 9:00am to 1:00pm at an exam site and a candidate arrives at 9.15am and chooses to sign the Candidate Waiver Form, then the candidate’s exam will still conclude at 1.00pm. The Candidate Waiver Form indicates that the candidate understands that the Canadian Alliance of Physiotherapy Regulators (The Alliance) and its computer-based partner, Yardstick Inc, take no responsibility for unforeseen circumstances that may arise as a result of this decision. Effective January 1, 2016, candidates arriving more than 15 minutes late will not be permitted to take the exam as this disrupts candidates already in session. Candidates arriving more than 15 minutes late for a written exam will also forfeit their exam fee. Clinical Component – On exam day, report to the registration desk by the designated reporting time and present your valid government issued photo ID (driver’s license, passport or permanent residence card). The proctor will match your valid government-issued photo ID to the candidate entry certificate that is sent by the Alliance to the exam site. After verification, the proctor will hand you your entry certificate and you can sign in. Candidate Sequestering Effective as of the November 20, 2016 clinical exam, candidates will be subject to a sequestering period for the Clinical Component. Some candidates will be required to arrive early before starting the clinical exam, while others will be required to remain at the exam centre after finishing the clinical exam. Morning administration candidates at the Halifax, Ottawa, Toronto, Hamilton, and Winnipeg sites will be sequestered for a period AFTER signing out of the exam. Afternoon administration candidates at the Saskatoon, Edmonton, and Vancouver sites will be sequestered for a period BEFORE signing in to the exam. Assignment to a morning or afternoon administration will be outlined in the Booking Confirmation Email. Refer to PCE Exam Policy for exam security and rules of conduct. Change of Information If you change your name or contact information (address, telephone number or email), send us notification in writing as soon as possible. For name changes, please provide copies of supporting official documentation. If you change your appearance or your name, you must send a new Declaration of Identity form. Please make all requests for change of personal information by email to firstname.lastname@example.org. Verification Request Form (VRF) Some provincial and territorial regulators will give you a temporary, restricted or supervised licence to practise physiotherapy if you send them verification that you have registered for the exam. If you want us to verify with a regulator that you have registered for the exam, please complete the Verification Request Form. You can download the Verification Request Form from our website, www.alliancept.org. We will send a verification as soon as payment has been processed. Withdrawals To withdraw from the exam, please notify us in writing. We do not accept a verbal withdrawal. PLEASE NOTE: Administrative Fees will be deducted from your exam payment. There is a $300.00 administrative fee for withdrawals prior to the application deadline of the exam. There is a $500.00 administrative fee for withdrawals after the application deadline of the exam. Illness or Other Extraordinary Circumstances before Examination Day To optimize exam performance, you are strongly encouraged not to attempt an examination and to make an appropriate withdrawal if, prior to the examination, you are ill or have extraordinary circumstances, including bereavement, that may affect your performance in the examination. The above noted withdrawal fee shall be applied. Absence due to Illness or Other Extraordinary Circumstances on Examination Day If you do not attend the exam on exam day without arranging a withdrawal in advance, this is considered a ‘no show’ and you will forfeit your entire exam fee. However, considerations for partial refunds shall be made for severe illness or extraordinary circumstances. If you are unable to attend an examination sitting due to a matter that arises suddenly on the day of the examination, you must immediately notify CAPR by email to email@example.com. In addition, to be considered for a partial refund, CAPR must receive supporting documentation in writing within 7 calendar days after the date of the exam. If you meet these deadlines, we will review your situation and consider treating your case as a withdrawal. This will be considered on a case by case basis. If you are absent from the examination due to illness, you must provide an original CAPR Candidate Medical Certificate, verifying that you were examined at the time of the illness. The date of the certificate must be appropriate for or match the examination date (i.e., certificates dated more than two days after the November Clinical Exam or three days after the June Clinical Exam will not be accepted). If you are absent from the examination due to bereavement, you must provide a copy of the death certificate, verifying that the bereavement was at the same time as the examination. Unsuccessful Result in the Written Component (Qualifying Exam) If you pre-register for the Clinical Component (Physiotherapy National Exam) but do not pass the Written Component (Qualifying Exam), you can request to receive a full refund of the Clinical Component exam fee. Alternatively, you may have the option to transfer the Clinical Component exam fee. A memo outlining your Clinical Component exam fee options will be included within your results package.